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STUDENT SUPERVISION POLICY
PHIL & JENNIE GAGLARDI ACADEMY

It is the policy at Gaglardi Academy to supervise the students during the school day.  This policy applies whether the students are on campus, on field trips during normal school days, or on an overnight school-sponsored event. 

On Campus Supervision

Gaglardi Academy faculty, volunteer parents, or a combination of the two will supervise the students on campus.  Supervision will cover the school property during all school breaks (ie recess and lunch), including fifteen minutes prior to school start time of 8:40 am. A weekly schedule of monitors is posted in the staff room and shared in our team drive.

  • 8:20 am -8:40 am – 2 adult monitors; 1 monitor for each entrance.
  • 10:20-10:40 am (Morning Recess)
  • 12:10-12:50 pm (Lunch Recess)
       Recess supervision stations include:
    • undercover area
    • K-3 playground 
    • Back field
    • Gr 4-7 playground
    • Sports field
    • Forest (gr 4-5)
  • 2:45-3:00 pm After School Supervision - EA’s at each exit door dismissing students.  One teacher outside the building.

Gaglardi Academy Sports Program Gr 5-12

The teacher-in-charge and parent volunteers of the sport activity will be the supervisors responsible for students during sport activities.

Field Trips

There are four basic types of field trips that require different types of supervision standards.  The four types of trips include: trips within walking distance of 1 km of the school, day trips or sports trips that require the use of transportation, overnight field trips of less than 3 days, and extended trips/international trips.

Walking field trips

The teacher-in-charge will ensure that there is adequate supervision using the following ratios:

  • K/1:  1 adult for every 5 children
  • Gr. 2-5:  1 adult for every 8 children
  • Gr. 6-9:  1 adult for every 12 children
  • Gr. 10-12:  1 adult for every 20 children

Day trips using transportation including sport off campus games:

The teacher-in-charge will ensure that there is adequate supervision using the following ratios:

  • K – Gr. 5:  1 adult for every 5 children
  • Gr. 6-9:  1 adult for every 8 children
  • Gr. 10-12:  1 adult for every 15 children

Note:  Adult Supervisors will include teachers, EA’s, other staff & parent volunteers.  All must have a valid CRC on file

Overnight field trips

No children below grade five will be permitted to participate in overnight field trips.  For students grades 5–12, the teacher-in-charge will ensure that there is a male and female supervision ratio applicable to the student male/female ratio.

  • Gr. 5-7:  1 adult for every 6 children
  • Gr. 8-9:  1 adult for every 8 children
  • Gr. 10-12:  1 adult for every 12 children

Extended/International trips*

No children below grade eight will be permitted to participate in extended or international mission trips.  For students grades 8–12, the teacher-in-charge will ensure that there is a male and female supervision ratio applicable to the student male/female ratio.

  • Gr. 8-9:  1 adult for every 8 children
  • Gr. 10-12:  1 adult for every 12 children

*The Phil & Jennie Gaglardi International Travel Policy will be in effect at all times.

Internal Bus Use

When busing students, Gaglardi Academy will take the following precautions to ensure the safety of students:

  1. The drivers will be equipped with cell phones in good working order at all times.
  2. The drivers will be supplied with a student list with home and emergency numbers for every student, and with the B.C. Medical number and any pertinent medical information for each student.
  3. Students will only be let off at either the school campus, their regular home stop or another regular stop if previous arrangements have been made.

External Carriers

Supervision ratios are in effect.  The bus driver is considered as one responsible adult.  The medical and safety documentation for each child must be on the bus with the children.

STUDENT SUPERVISION POLICY, updated April, 2015, 
Updated May, 2017, updated August 24, 2019, updated November 30, 2021, updated January 11, 2022